A free email solution is great when your organization is first starting out. Whether you use Outlook, Gmail or another free email provider, if your company is advancing, there will come a time when you outgrow the free email solution and you need a more sophisticated solution.
But how do you know when it’s time to upgrade from that free email solution? Check out these 6 signs that it may be time to switch your email accounts to a hosted email solution.
Most free email accounts come with a decent amount of email storage for the personal account user or a very small business. But if you’re close to maxing out the allotted storage with your free email solution, this is a pretty good reason to upgrade to a professional email service with a higher capacity. Email storage should never be an issue for your business, and paid solutions are scalable as your needs change and expand.
Free email accounts may save you a little bit of money, but what you are sacrificing regarding professionalism by having a domain name related to a known free email service?
Using a custom domain for your business email is a vital way to ensure your business appears professional. For example, “email@example.com” has a lot more credibility than “firstname.lastname@example.org.”
Free email can also leave you open to security threats due to this access to your emailed data and personal information. If you’ve experienced a security breach—or are even worried about it happening—you need a more sophisticated solution that offers increased, enterprise-class security capabilities.
Nothing is really free, is it? The hidden terms of “free” email services usually include customer agreements that allow your data to be used for marketing purposes and other conditions specified by the email provider. Without realizing it, you may have agreed to have your email data mined for any number of purposes. At the very least, you are likely being advertised to based upon what’s in your email correspondence. If you want to take back control of your email data, upgrade to a professional solution.
Need to share files and collaborate securely with your team? A paid email service won’t have the strict limits regarding file size and sharing that many free services have. You’ll also be able to feel more confident about the security of the files being shared. With more dynamic and secure file sharing, you and your team will collaborate more freely knowing that confidential company data isn’t at risk.
Free email tools don’t typically provide robust inbox and user-management tools. Paid email solutions offer a range of features for managing users as well as extensive rules for managing your inbox—enabling you to spend less time managing your inbox and more time managing your business.
If your business is feeling the pinch in any of these areas, it’s time to upgrade. Making the switch isn’t as much as trouble as you may think.
Hosted email solutions such as Microsoft Office365, bring a range of exciting, productivity-enhancing features you just can’t get for free. They’re also more secure and professional. Elevate your business email to the cloud and enjoy enhanced customization, security, productivity and performance.